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Before generating automatic journal entries you need to tell FileXpress which accounts from the chart of accounts to use for each operation. Go to Accounting → Settings.
If a required account is missing, document processing shows an error indicating which one to configure.

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General Settings

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Integration accounts

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Processing mode

For sales, purchases, payments and petty cash funding, you define:
Previously, individual purchase entries were always left Processed once balanced, regardless of the setting; now they respect Status when Processing Purchases. Provider payment and payment received entries use their own settings (Status when Processing Provider Payments and Status when Processing Payments Received), which also govern the payment reversal entries. Petty cash funding and payroll entries do not have this setting: they are processed automatically when they balance.

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Posting Settings

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Income Statement

Account prefixes that are considered Income, Costs and Expenses when building the income statement (for example 4, 5, 6).

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Payroll and Provisions

ISSS, AFP and other contribution accounts are configured in each payroll policy, not here.

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Inventory (adjustments and transfers)

Accounts used to post, at cost, inventory adjustments (shortages and overages) and transfers between branches from Process Documents.
Both entry types are chosen from the Entry Types created by the business and have no default value: until they are configured, processing adjustments or transfers shows the error Configure el tipo de partida para ajustes de inventario (o transferencias de inventario) en Configuración Contable.
Previously the Inventory Account could not be configured, so the inventory relief line of the sales entry was omitted. Once configured, sales entries processed from that point on include it.
Inventory account per branch (optional) You can assign each branch its own inventory account. If a branch has no account of its own, the general Inventory Account is used. With per-branch accounts, transfers move the balance from the source branch’s account to the destination’s; with a single general account, the transfer entry uses the same account for Debit and Credit and serves as a record of the transfer.

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Entry Types

Classifications of journal entries (Journal, Income, Expenses, Adjustment, Closing…). Each type has a code, name, numbering prefix and description, and keeps its own numbering.

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Cost Centers

Internal divisions (areas, projects, departments) for analyzing income and expenses. Each center has a code, name, description and, optionally, a Parent Cost Center. Only centers without sub-centers are assigned to documents and entries; parents group in reports. How they are assigned in sales, purchases, collections, payments, transfers and payroll, and how they reach the entry: see Cost centers.

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Report Signatures

Name and title of the people who sign the official accounting reports (prepared by, reviewed by, authorized by), with their validity (date from / to).

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Accounting periods

Periods are opened, closed and locked in Periods.