> ## Documentation Index
> Fetch the complete documentation index at: https://docs.filexpress.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Fixed Assets

> Record of durable goods and automatic depreciation calculation

The Fixed Assets module tracks the company's durable goods (equipment, vehicles, furniture, machinery) and automatically calculates periodic depreciation.

## Register a fixed asset

**1. Go to Accounting → Fixed Assets → New Asset**

**2. Identification data**

Description, brand, model, serial number and status (In use / In storage / Written off).

**3. Financial data**

* **Acquisition date** and **acquisition amount**.
* **Residual value** — estimated value at the end of its useful life.
* **Useful life in years** — determines the depreciation rate.
* **Depreciation start date** (by default the same as the acquisition date).
* Mark whether it **is depreciable** (land, for example, is not depreciated).

**4. Accounting accounts (required)**

Three accounts from the chart of accounts are required:

* **Asset account** — where the asset is recorded (e.g., Furniture and Equipment).
* **Depreciation expense** — where depreciation is charged (e.g., Depreciation for the Period).
* **Accumulated depreciation** — where it accumulates (e.g., Accumulated Depreciation - Equipment).

**5. Supplier and invoice (optional)**

Link the supplier and the purchase expense for full traceability.

**6. Save**

## Depreciation calculation

The system uses the **straight-line method**:

```
Depreciación anual = (Valor adquisición − Valor residual) ÷ Vida útil en años
Depreciación mensual = Depreciación anual ÷ 12
```

The asset list includes a **summary** with the number of assets, those in use, the book value and the monthly depreciation of the loaded page.

## Process depreciation for the period

**1. Go to Accounting → Fixed Assets → Process Depreciation**

**2. Review the list of assets to depreciate and the calculated amounts**

**3. Confirm the processing**

The system automatically generates the depreciation journal entries for all active, depreciable assets.

**4. The entries appear in the Accounting Journal as processed entries**

> [!NOTE]
>
> Depreciation is only processed once per period per asset. The depreciation history is available from each asset's detail.

### See which assets the depreciation affected

When the process finishes, the confirmation message lists each **depreciated asset** with its installment and its resulting book value. You can check it again later by opening the depreciation entry in **Accounting → Journal Entries**: the **Depreciated assets** card shows code, asset, period, installment and book value.


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